Terms & Conditions

Sessions Fees

Session fee cover the photographer’s time and talent and are due at the time of booking. Session fees taken for any photography session are non-refundable except in the event that Tom Hodgson Photography cancels the booking. The client may cancel a session at any time but in doing so shall forfeit any monies paid. A session may be rescheduled with no loss of fee if notified via telephone or text within 48 hours prior to the session date. A session is not confirmed until we are in receipt of your deposit and we have confirmed it in writing via email, text or message.


When booking a session please make sure you have fully understood all pricing. It is presumed every Client has read and understood all prices before making a booking. The final agreed price is non negotiable. If you are unsure on the price you must communicate this before booking your session. If you plan to use a gift card or discount voucher/code, you must communicate this at the time of booking.

Discount Codes and Vouchers

Discount codes and vouchers are only redeemable when using a valid online code or gift voucher. Gift vouchers are valid for 12 months from the date of purchase and after that period are null and void. Discount codes are not redeemable against mini sessions. You must notify Tom Hodgson Photography that you plan to use a voucher, gift card or discount voucher at the time of booking your session.

Fulfilment of Obligations

Tom Hodgson Photography will not be liable to the Client for any failure, in whole or in part, to fulfil their obligations where failure arises as a result of an event or circumstances beyond their control, which may include (but are not limited to) equipment failure, weather conditions (outdoor shoots & issues with travelling to a shoot in poor weather conditions), illness or injury. Tom Hodgson Photography is not responsible for the behaviour of your child/children during your session and cannot guarantee shots if your child will not follow instruction and behave appropriately during the session. Special requests are not binding although Tom Hodgson Photography will make every effort to comply with the Clients wishes and requests.

Cake Smash

Tom Hodgson Photography will not supply the cake for this session. The cake will need to be supplied from the client and it is the clients responsibility to ensure that their child is not allergic to any ingredients in the cake prior to the Cake Smash session. If an allergic reaction occurs, Tom Hodgson Photography will not be liable.

Mini Sessions

Mini sessions run to a tight time frame and are priced accordingly. 1000% of the final price will be taken at the time of booking to secure your date and time slot. This booking fee is non-refundable and should you wish to change the date and time, Tom Hodgson Photography will only consider this with 48 hours notice. No extra time will be granted for these sessions, they run back to back and if the Client is late this will eat into their allocated time. Tom Hodgson Photography is not liable by any means for children not behaving in this time frame and will not offer a reshoot but the client will instead have to book a new mini session.

Online Gallery

Once your session is over an online gallery will be created and uploaded with watermarked complete pictures for your viewing. You can then view and select any images you would like if not part of a complete package. All orders and payment in full is due at this time. All orders are final once you have approved and agreed your gallery and cannot be changed or refunded for any reason after this time. There is no guarantee that any particular number of images will be produced from your session.

Artistic Flair

Tom Hodgson Photography will be entitled to use their judgment regarding the style and artistic input in the production of pictures. This includes but is not limited to backdrops, accessories, poses, props, and the number of images taken. Due the willingness of subjects it may not be possible to capture all the pictures requested, or images to the clients full expectations. The Client is responsible for all children at all sessions. Final images are fully edited before presenting to Client. Additional edits are carried out at the discretion of Tom Hodgson Photography.

Editing Timeframes

Galleries will be edited and completed within 3 weeks of your photo session unless otherwise specified at the time of booking. Special time frame requests can be made but are not guaranteed and Tom Hodgson Photography will not be held to these requests

Copyright, Reproduction & Images Rights

Copyright of images means that no image can be copied, scanned or reproduced in any form whatsoever without prior consent or complete gallery having been purchased. The Client may not alter, add to or manipulate a picture by any means or reproduce a picture in whole or in part as an element within, or as a montage/gallery. Permission to reproduce a picture for personal use (not commercial) is granted to the Client only when digital images are purchased and paid for in full by the client.

Use of pictures

Tom Hodgson Photography will use a Clients images for the purposes of marketing, display, advertising, portfolio, publication or promotion unless a Clients expressly declines.

Returns policy

Incorrectly supplied items and items of poor quality can be returned and will be replaced at no extra charge to the Client. Returns will not be considered for incorrectly ordered items or items ordered in error (wrong image numbers requested etc).

Deleted images & Files

All non-purchased images are archived 60 days after your gallery Viewing. Any images not used as part of the final gallery will be deleted after purchases have been completed.


All USBs will be sent to you within a week of funds received.

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